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IBID List Maker 3.2 Database for Windows
c1995 by Peter Neuendorffer
"Define words and the software gives you more"
Introduction
Main Window (White) display window
Define Window (Blue) make definitions
Auto Window (Light Blue) link definitions
Small Windows floating workspaces
File Menu miscellaneous
Pictures photo backdrops
* Find
* Subjects
* Pages full page data
* Chart: View your Database graphically
* Printing
Edit Menu
Toolbar
Stars in this manual's lefthand
column mark new features.
This is a Windows 3.0, or 3.1 program. In IBID, you define words
and type in short notes or thoughts on any subject. As
you enter the definitions, the software has a Window where you
are asked to define other words, ones the software gets from your
own words. This goes on like a game of cards, until your list
gets quite large. New features include clickable definitions,
printing, multiple lists, special small "floating windows," photo
backdrops. Soon, you have a closely knit database of facts,
thoughts, or ideas. I borrow the phrase "smart linking" for this.
* For every word, besides the short (200 character) definition
you can store a full page (2000 characters) of text.
* A Chart option lets you move around a graphical display
of your database. This version contains a fix to the printing,
and several new aspects to the Chart option.
-------------------------------------------------------------
To Install
Copy all files in this package to an empty
subdirectory on your hard disk. RUN FILE/NEW FROM
THE WINDOWS PROGRAM MANAGER, AND SPECIFY IBID.EXE
AND IT'S DIRECTORY. You find it with "Browse."
To upgrade from previous versions (1.0 or 2.0) simply copy
the files in this package to your previous IBID
hard drive directory. Previous bugs are fixed for Delete
and minimizing the program. THE FILE VBRUN300.DLL MUST BE
IN THE WINDOWS SYSTEM DIRECTORY -IN YOUR PATH. It is
available on most Bulletin boards. Screen resolutions of
of 640 X 480 and 800 X 600 are supported.
To Register
send $20.00 to Peter Neuendorffer
1399 Commonwealth Ave Suite 11 Allston MA 02134
tel 617-254-2213 Internet petern@channel1.com
A disk of Peter's Shareware will be sent.
Consultant: Gary Chase and Micheal Moreau
2.
With IBID, you create your own lists, smart dictionaries. Now,
why would anyone want to create a dictionary when they already
have one? Well many people have special words, scientific or
otherwise not found in a standard dictionary. Also, the
"Definitions" can actually be notes on subjects, such as
"anniversaries Mom's wedding anniversary is July 1." You can have
up to 4000 definitions in each of 5 lists. The Main Window is for
displaying definitions. The Define Window is for entering and
maintaining definitions. The Auto Window is for defining those
words the software asks you. Starting on page 2. is a general
description of each of the three windows followed by descriptions
of supporting features. The Window/Small menu choice provides two
"floating" programs suitable for multi-tasking.
The MAIN WINDOW -Displaying your definitions.
Displaying words in the scrollable combo boxes:
Once you have made some entries in the Define Window, you can
bring them up from the main window. Scroll through the current
list of words with the right hand Combo box (List.) Click to
select a word, or type in a word you wish to look up. To look up
the word, click on Display. Once a definition is displayed, if
you click the Also See button, another Combo box appears. This is
a list of related words mentioned in the definition that the
software also "knows". You can select a word, and click on
Display to see one of those words defined as well. Find text in
the definitions using the menu choice Find.
You can double click on any of the words in the combo boxes,
to display that word. List= all the words in the list. Also See=
related words taken from the currently displayed definition.
Depth is like Also See, only the words are one level deep again,
and are less related to the currently displayed definition. When
you use the Display button, the word that will be displayed is at
the top of the combo box (only one box is visible at a time.)
You can type in a word to display if you wish. Since you haven't
entered in any definitions, this main window will be curiously
empty at first. (See Define Window section below.)
* You can quickly see all the definitions that are offshoots
of the current definition, by selecting the Text button
(next to Also See).
Double Clicking on the Definitions display:
Words in definitions are sometimes automatically capitalized in
in the main window displays. When presented with such a
definition in the main window, you can double click on the
capital word itself, and that word will be displayed with it's
definition. Don't capitalize whole words in your definitions. as
* the software takes care of this. If a word in a definition is not
known (not capitalized), you can also double click on this word,
only then you will be asked if you want to define it now. Thus if
there is a term in one of your definitions you want to clarify, you
can easily set up a definition for that word on the spot.
3.
When you copy and paste, you do so to and from the Windows
clipboard. Definitions are formatted to have short lines.
If an item on the clipboard has a ":" colon in the first 15
characters, the word before it will be pasted as the item,
and the text after as the definition. Words being defined can
be up to 15 characters long, and definitions up to 200.
Clicking the Back button will return you to the last definition
displayed. Clicking Parent To Word will find a word whose
definition contains the currently displayed word. You may copy
the current definition to the Windows clipboard with Copy.
DOUBLE CLICKING CAPITAL WORDS in the displayed definition box:
When words appear capitalized in the displayed definition, they
can be double clicked. Double click on a capital word, and that
word itself is displayed with it's definition. The capitalizing
of the words is done automatically by the software, so you do
not have to capitalize words when entering in definitions.
DOUBLE CLICKING LOWERCASE WORDS in the displayed definition
gives you a way to define these words immediately.
* When a definition is displayed, it may have a full page
of text attached as well. If it does, the PAGE button
will be visible next to the display window. Click on
this to see the PAGE (see PAGE later in this manual.)
Note this page is edited in the DEFINE and AUTO window,
and can only be read or copied from the main display window.
* You can filter your list by subject (the LIST main list)
by choosing a subject from the SUBJECT list box at the
top right of the main screen. To get back the entire list,
choose the subject [All] or click on "To ALL" button above
the main LIST box. See "SUBJECT" further in this manual
for more on subjects in IBID.
To bring up the other two Windows (TO ENTER DEFINITIONS), click
on Window, then Define or Auto from the top menu bar.
The DEFINE WINDOW -making definitions. click Window/DEFINE
Enter in new definitions here. Type the word to define in the
first text box. Tab to the second text box, and type the
definition. When you are ready, select OK to enter the
definition. As you enter in definitions, the software is
automatically building a list of questions in the third Auto
Window. Remember any time you wish to enter in a definition with
"OK", both white text boxes in the define window must have text
in them, and you must click on OK.
* You can add page data as well (up to 2000 characters, or
about one full screen of text per definition.) Click on
Page and enter in the text, or Paste text from the
Windows clipboard. If you are pasting text into the
PAGE, you may want to call up the Window/Small Define
from the main menu. This is the same blue Define Window,
except that the rest of the IBID screen is hidden, thus
making it much easier for you to look for text in your
computers main system in enter it into IBID.
4.
Make sure you use single words, or hyphenated words as
the word to define. This will enable the smart linking
option to work at its best. A hyphenated word is a
word with a hyphen immediately between two letters of
the alphabet. You can use numbers imbedded in your words
to define. Decimal points are not recommended.
* If your definition was a recipe, you could copy a recipe from text
elsewhere on the system, enter LAMBCHOP in the Define window, enter
in a short definition, click PAGE, and PASTE (Edit/Paste) the text
into the page. Then click on Exit, and OK. Don't forget
to click OK on the way out. A definition is never entered
until you click that OK button!
* Assign a subject to your definition by choosing a previous
subject (do this also before you finalize the definition
with OK) or type in a new subject. You can change the
subject later. Assigning a subject is not mandatory.
Editing previous definitions:
If the word is already defined, you will be notified. To find a
previous definition- maybe to change it, type the word to look up
in the first text box, and then select Search. Once the
definition is found, you can change it, or type in a new word
that will also have this definition, and select OK. To delete the
definition, select Delete. Paste allows you to paste a sentence
from the Windows clipboard into the Definition box (lower text
box) if you wish.
When you enter definitions, remember that alphabetic (a through z
or A through Z)letters and numerals 0-9 are counted only
when creating the auto lists, and during double clicking.
However you are free to use other characters in your definitions.
The exception is the hyphen which is described at the end of the
Define Window section above. IBID goes to a great deal of trouble
to recognize that singular and "s" plural words are the same.
It is a good idea to only use hyphens when you mean a hyphenated
word, and put the hyphen directly between two alphabet
characters, as in "pre-show."
To bring up a previous definition from the database, type in the
word in the small white box, then click on Search. Or you can
use "List" in the Define Window to see the current list.
* If you wish to edit the word that is currently on display
in the main window, click on Current Item.
-----------------------------------------------------------------
Using a phrase as the word to define: Smart linking is not
supported. Obscure side note:
When having more than one word in the "word" you wish to define,
you can hyphenate two words together to ensure they will be
treated as one word in IBID's smart linking. This is not
necessary though -you can have multiple words without hyphens in
the small item at once. But, these words may not be picked up
individually by the "Also See" and "Depth" linkers, and will NOT
be picked up the linkers as a phrase. The definitions can be
displayed however.
5.
The AUTO WINDOW -defining words that match up.
Click Window/Auto
What is it?
First, an illustration: Imagine you go to the Land of Gnomes,
where everyone speaks English, but doesn't know any of the same
words. You say "A dog is an animal" The gnome says "What is an
animal" You say an animal is alive. The gnome says "What is
alive" and so on. This might seem awfully frustrating, but
eventually a lot of things would be defined.
When you enter in Definitions in the Define Window (or this Auto
window for that matter), the software creates a list. When you
select the Auto Window, you are asked to define these words. You
don't have to do them all at once.
If you don't ever wish to define a supplied word (like "a") then
click Skip Always. You won't be asked again to define it. But if
you select Skip, you will be asked after the next time the word
comes up in the course of your entries. At first, you will be
repeatedly selecting Skip Always to get rid of many common words,
but as the software is trained the situation improves.
You may clear the entire queue of words waiting (without
affecting your definitions) by clicking on Clear Queue. Also, the
program will let you know if a word's plural or singular form is
already defined.
The light blue Auto Window, like the blue Define Window,
allows you to add PAGE data and assign a subject to the
definition.
Small windows: (choose Window from the main menu:
You can reduce the program to a
small stand alone Window. Choose Window on the main
menu bar. You get a choice of
Show: A small gray window that simply displays
definitions with a Copy button.
Define Alone: A small blue window that is just like
the Define Window, except that the rest of the
program is invisible. Choose exit to exit these windows.
To go back to the main program, answer "No" to the question
"Quit IBID?" To exit the program entirely, answer "Yes" to
this question. Note that the IBID program is not minimized
when these small windows are active, just hidden. To
minimize the program with an icon, choose the Control
Box at the top left of the main (white) window.
FILE MENU
(Picture, Printing are described further in this
manual)
From the menu bar, you may select File. From there you can set
your own title for the software (List Title). You can Remove the
entire List (this obviously should be used with care).
About brings up the opening screen telling you how to pay
(AHEM!!!) for this software. $20.00 to Peter Neuendorffer, 1399
Commonwealth Ave., Suite 11, Allston MA 02134.
6.
File/Open
Each time you load the software, the first list is
brought up. You can have up to five separate lists (each
with up to 4000 definitions.) Select File/Open, and
Select a list. Open slots are originally named "The List
1", "The List 2" etc. Right after you open a new list,
you should give it a name with Title, although you don't
have to. Each list is totally separate, including skip
word lists. The only thing they share is the print setup,
and photograph information.
* File/Delete Subject: You may delete a subject title at any
time, without deleting any of the definitions assigned to
that subject.
* File/Page: You may see a list of all definitions that have
PAGE's attached (see PAGE DATA below.)
* Advanced Data Import:
If you want to get information into IBID, there is
ample use of the Windows Clipboard, with COPY/PASTE commands
when you are creating definitions and pages. However, a bulk
data import is available, probably only of interest to
database managers.
A file of records in the form
word : string of 15 characters
definition : string of 200 characters
padded with spaces on the right of each field, with null
terminated strings allowed, may be imported. It should be
named IMPORT.DAT and placed in the IBID directory. You can
opt not to overwrite any words that are already defined
in IBID.
PICTURE:
You can choose a photo backdrop for this program. Outside
the program, use a file manager such as the Windows file
manager to copy one or more full screen .BMP picture or
photograph files to the IBID disk directory. You cannot
just rename a .gif file, -the .BMP format must be valid.
This is the format that is used in Windows wallpaper files.
Run IBID, and choose File/Picture from the main menu.
Choose a picture from the pop-up menu, and click OK. If you
choose Full Picture, the program will disappear and the
photo or picture will display full screen. If you choose
"none," there will be no picture. From the File menu choice,
click on Stretch Picture to stretch the picture. Most of
the time you can leave this off.
All of your current picture settings will remain for
the next time you run the program.
* A "back door" is to display your full page picture alone by
double clicking on the word "subject" at the top right of
the main screen.
7.
FIND:
You can find any text in the database by choosing Find from
the main menu. (or click on the Yellow Telescope Toolbar
icon.) This applies to the current list. In the pop up
(light green) window, type the word or text you wish to
find, and click on Find. To find more occurrences, click
on Next. The found text will be highlighted in dark blue.
This is a regular display, so you can use any feature from
there on, including double clicking on a capital word in the
definition. When an item displays in green, the text has
been found in the item itself.
* You can search for two things at once by clicking on the
option AND SEARCH or OR SEARCH. With AND SEARCH, both
things must be present, with OR SEARCH, one or the other
must be present. Note with AND SEARCH, both items must
be in either the definition or the page. Not between the
two. WHOLE WORDS allows you to search for a word or phrase
that is an exact match. Thus if you chose whole words,
and asked to find MA, MA would be found, but not maternal.
* Query: from the main menu Window/Query
Bring up the Query Window from the main screen main menu
(Window/Query) Type in a phrase and OK. This phrase will
be moved do the main definition display window. Any words
in your request that are in the current list (known to the
database) will be capitalize, and you can bring up their
definitions by double clicking on them. Non-capitalized
words may be double clicked to define them. You can also
Paste text from the Windows Clipboard into the Query
Window, and choose OK for the same effect. Thus, you can
find words in the database even if you are not sure exactly
what words you are looking for.
* SUBJECTS
You can optionally assign any of your defined words to
a subject. You can have up to 200 subjects at once in a
list. You do not have to assign a word to a subject, and
you can change the subject at any time by calling up the
word in the Define window (with the Define Window List,
Current Item, or Search options.)
Assigning a Subject:
In the Define Window, or the Auto Window, to assign
a defined word to a subject, from the subject drop down
combo box ("subject") type in a new subject, or choose
a previous subject from the list. Do this before you press
OK for the definition. The list always resets to "[All]"
with each new definition - meaning there is no particular
subject. When a previous definition is brought up, the
current subject for that definition is displayed. If you
wish to indicate a word has no particular subject, always
choose the predefined "[All]" first item in the subject
combo box.
8.
Displaying your List by Subject:
In the main window, when you choose a subject from the
"subject" list at the top right, the "List" list of
items is screened to include only those items. However,
as you move from item to item, any item in your list can
be displayed. The subject OF THE CURRENTLY DISPLAYED ITEM
is shown at the gray bar above the define display window.
You can quickly remove the filter on the main List (the
list box on the bottom right of the main screen) by clicking
on "TO ALL" at the bottom right of the main window. This
is the same as selecting the first "[All]" item in the
"subject" list box. This will display your entire list
now. Anytime your list seems unusually short, click on
"TO ALL" as you may have forgotten that you have an active
subject filter.
* PAGE DATA
What are "Pages" in IBID?
Every defined word in IBID has the word and it's definition.
In addition a full page (up to 2000 characters) may be
attached. Thus you can include a letter, recipe, note,
email, outline, and any manner of data in your definition.
The PAGE appears in two types of places. In the main
display, if the PAGE button appears at the middle left.
This is read only. The other place Define or Auto
Windows, where the PAGE data is read/write and may be
changed. You can copy and paste into and out of these pages.
Paste, Cut, and Copy to Definition only apply to accessing
the pages in the Define and Auto Window, as these involve
changing the data.
* Entering Page Data
Call up the Define or Auto Window. Select a word to define,
and click on PAGE. If you are calling a previous definition
that already has a page, the page will be displayed.
Otherwise the page is blank. You can Paste text from
the Windows clipboard into this page (Edit/Paste). Or you
may type in data. Sometimes you may wish part of the
page to stand for the main definition (the text in the
previous Blue or Light Blue window.) To do this, select
the text from the page, and click on Edit/Copy to Definition.
Choose Exit, make sure at least one letter is entered into
the definition box (bottom of the Define or Auto Window)
then click OK to enter the definition. If you want to
delete page data from a definition without deleting the
definition itself, call up the definition, click on PAGE,
then EDIT/SELECT ALL, then EDIT/CUT. Then Exit and OK. You
have deleted the page, but not the definition.
9.
* Reading Page Data
When you display a definition in the Main Window, if
the definition has page data, the button PAGE will appear
at the left of the definition display. Click on this
to view the page. You can select and copy text to the
Windows clipboard.
From the Main File Menu (at the top left of the Main
Window), choose Page Data to see a list of all words in
your list, regardless of subject, that have pages attached.
Double click on any item to display it.
* Double Clicking on Pages
To enable double clicking when an attached Page is
displayed, click on "Show Keywords." Once this item is
checked (it will be Green), words will show as
capitalized in the text. As with the Main Display window,
you can now double click on these words to display them.
To define a new word that is in the text, double click on
that word. Remember, in the PAGE DATA window, you have to
manually turn on "Show Keywords" to make these options
active. Double clicking in the smaller Definition Display
Window in the main screen does not need any special switch.
* CHART: VIEW YOUR DATABASE GRAPHICALLY.
Because of the way IBID is set up, you have ample
opportunity to link up one definition to another. In
the Auto Window you enter in definitions of words garnered
from other previous definitions. You can double click
on lowercase words in a displayed definition to display
these words as well. The Chart option takes advantage
of this structure. You move quickly through your
list with the Chart Option.
When a definition is displayed, click on CHART (at the
top right hand corner of the definition box in the Main
Window.) The TARGET word starts out as the displayed
word. Parent and Child words appear above and below.
A parent word is any word whose definition contains the
target word. A child word is a known word that is part
of the target word's own definition.
For example:
If the target word is FRIEND, two parent words and two
child words might appear in the CHART screen.
PARENTS: Tom "tom is my friend"
Bob "a good friend of mine"
TARGET: Friend "a friend is someone
who loving and caring"
CHILD WORDS: Loving
Caring
10.
You move around the database by moving any Parent or
Child word to make it the new target word. Do this by
putting the mouse arrow over any parent or child word,
holding down the right mouse button and "dragging" the
picture of the airplane in the general area of the
Target Word. Then release the mouse button, and the
target word will change to blue briefly, then the
new target word will display, with the new Parent and
Child words.
This explanation may seem complicated, but
if experiment with "dragging" Parent or Child words into
the target area, you should get the point. At any time
you can go "back", or display the current target word
in the Main Window. Words that appear with a star (*)
next to them indicate words that have PAGE DATA with them.
This option only works when you have interrelated definitions.
The actual definitions do not display on the CHART screen,
although they are directly used in determining what
the Parent and Child words are. As elsewhere, singular
and plural words are matched up.
PRINTING:
* Choose Print Setup from the File menu off the main
menu. By default, each time you run the program,
all three of "word" "definition" and "page" are checked
off. Thus every time an item is printed, all three parts
of the item (if present) will be printed. To only print
the words and definitions, but not the pages, select
"word", "definition", but make sure "page" is not selected.
* You can have a custom heading for your report. To have
no headings at all, choose "custom heading" but leave
the text blank. You may choose the number of lines to print
on a page with Print Setup. The font size will not change
however.
You may choose to print the following groups of
definitions: (File/Print)
current item: the definition currently displayed
in the main window
also see: all items currently in the Also See
List Box.
depth: all items currently in the Depth List
Box
entire list: All items in the current list
selected items: Click on those items in the
pop up list box you wish to print
and click on OK.
* If you choose selected items, you can use a list of the
current subject filtered words (click on "current subject")
The Print/List feature applies to the list as filtered by
the current subject, so if you want to print the entire
list, click on TO ALL in the Main Window before selecting
Print/List.
11.
* You may also opt to load a queue to be printed all at
once of the definitions that you display. When a
definition is displayed you wish to add to your print
report, select File/Print Queue from the main menu, and
Click ADD. To clear the list, click CLEAR. When you are
ready to print your selections, bring up File/Print Queue
and select Send To Printer.
EDIT:
Click on Edit in the Main menu. "Previous shows" the last displayed
definition (same as left arrow on the Toolbar.) "Current Item" allows
you to change to the definition of the current item. "Copy" will copy
both the word and it's definition to the Windows clipboard. "Parent
to Word" will find one word whose definition contains the current
display word.
The TOOL BAR
(the small pictures from left to right below the main menu)
The Icon What it Does Like the menu
Sunset: Brings up the Picture menu (File/Picture)
Ink Bottle: Print selected items. (File/Print/Selected)
Grey Box: Reduces to the "Show Window" (Small/Show)
Blue with lines: Brings up the Define Window (Define)
Balloons: Brings up the Auto Window (Auto)
Yellow Telescope: Brings up the Find utility
Left Arrow: display previously displayed definition.